Starting a new paid or non-paid work experience is exciting but can also be stressful. You can help students be successful by ensuring they are properly prepared. A student that is well prepared feels more confident. Review the information below with the student the week before they start their new job.

Paperwork Needed:

  • Social Security card or passport
  • Other form of identification, driver’s license or State ID
  • Complete any pre-employment forms sent by employer
  • Determine the withholding to claim on the student’s W-4 tax form
  • Documentation of disability if requesting accommodations
  • Work permit, if applicable

Contact Information:

  • Supervisor work phone number and email
  • Human Resources contact
  • Emergency contacts (usually parent or guardian)
  • Pre-ETS/VR provider work phone number and email
  • Contact of support personnel:
    • Job Coach
    • Mentor
    • Other

Make sure your student knows the following information prior to their first day of work:

  • Who to report to
  • Work hours – start time and end time
  • Transportation options
    • If using public transit, review the schedule carefully and download any public transportation application (apps) needed
    • When possible have a back-up transportation plan
  • Dress code expectations
    • Casual, business casual
    • Uniform components
  • Materials
    • Lunch
    • Water bottle
    • Money
    • Paperwork (see first section)
    • Medications
    • Assistive Technology
    • Other materials (notebook, pen, phone, etc.)

General tips to review with the student:

  • Review onboarding and orientation materials
  • Assist the student in answering any remaining questions
  • Discuss social etiquette in the workplace
    • Phone use rules
    • How to ask for assistance
    • Strategies for success
      • Check-off list
      • Daily schedule
      • Writing down directions
      • Taking notes during meetings
      • Working in groups
    • Practice an elevator pitch with the student to introduce themselves (interests, hobbies, why you are excited about this job)
    • Encourage the student to eat lunch with coworkers or create a plan on how to navigate the lunch break at work